FlowPalette ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application FlowPalette (the "App"). This App is specifically designed for neurodivergent individuals, particularly those with ADHD, and we take extra care to protect your sensitive personal data.
Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the App.
📑 Table of Contents
- 1. Information We Collect
- 2. How We Use Your Information
- 3. Data Storage and Security
- 4. Data Sharing and Disclosure
- 5. Your Data Rights
- 6. Children's Privacy
- 7. Data Retention
- 8. International Data Transfers
- 9. California Privacy Rights (CCPA)
- 10. European Privacy Rights (GDPR)
- 11. Cookies and Tracking
- 12. Changes to This Policy
- 13. Contact Us
1. Information We Collect
Information You Provide to Us
Account Information:
- Email address (for authentication)
- Password (encrypted and never stored in plain text)
- Profile information (name, optional)
Task and Productivity Data:
- Tasks you create (title, description, energy level)
- Task completion status and history
- Focus session data (Pomodoro timer usage)
- Task templates you create
Mood and Energy Data:
- Your daily mood selections
- Energy level tracking
- Timestamps of mood/energy updates
🎤 Voice Data Protection
Your voice is processed locally and NEVER leaves your device:
- Voice-to-text recordings are processed locally on your device
- Voice data is never stored or transmitted to our servers
- Transcribed text is saved as task content only if you choose to save it
Information Collected Automatically
Usage Data:
- App features you use and how often
- Session duration and frequency
- Navigation patterns within the App
- Crash reports and error logs (anonymous)
Device Information:
- Device type and model
- Operating system version
- Unique device identifiers
- App version
- Timezone and language settings
Haptic and Notification Preferences:
- Your haptic feedback settings
- Notification preferences
- ADHD-friendly feature toggles
2. How We Use Your Information
We use your information for the following purposes:
Core Functionality
- Provide task management and organization features
- Track mood and energy levels to help you plan your day
- Enable focus companion (Pomodoro timer) functionality
- Sync your data across devices (Premium feature)
- Provide voice-to-text task creation
App Improvement
- Analyze app usage to improve features
- Fix bugs and technical issues
- Develop new features based on usage patterns
- Conduct internal research and analytics
Communication
- Send you important service updates
- Respond to your support requests
- Send gentle reminders (if you enable this Premium feature)
- Notify you about subscription status changes
Legal and Security
- Comply with legal obligations
- Enforce our Terms of Service
- Protect against fraud and abuse
- Maintain app security
3. Data Storage and Security
Local Storage
- Most of your data is stored locally on your device using encrypted local database (Hive)
- You can use the App fully offline without an internet connection
- Voice recordings are never stored; only transcribed text is saved locally
Cloud Storage (Premium Feature)
- Premium users can enable cloud sync to back up their data
- Cloud data is stored using Firebase Firestore with encryption in transit and at rest
- Cloud sync is optional and can be disabled at any time
🔐 Security Measures
- All data transmissions use HTTPS/TLS encryption
- Passwords are hashed using industry-standard algorithms
- Firebase Authentication with secure token management
- Regular security audits and updates
- No third-party access to your personal data
4. Data Sharing and Disclosure
⚠️ We DO NOT Sell Your Data
We will NEVER sell, rent, or trade your personal information to third parties for marketing purposes.
Third-Party Service Providers
We may share limited data with trusted service providers who help us operate the App:
Firebase (Google):
- Authentication services
- Cloud database (for Premium sync only)
- Analytics (anonymous usage data)
- Crash reporting
- Remote configuration
RevenueCat:
- Subscription and payment management
- We do not store your credit card information
- Payment data is handled through Apple App Store and Google Play Store
- RevenueCat only processes subscription status and product entitlements
Legal Requirements
We may disclose your information if required by law, court order, or government regulation, or if we believe disclosure is necessary to:
- Comply with legal obligations
- Protect our rights or property
- Prevent fraud or abuse
- Protect the safety of users
5. Your Data Rights
Access and Portability
- You can view all your data within the App
- You can export your data in JSON format (Premium feature)
- You can request a copy of your data by contacting us
Modification and Deletion
- You can edit or delete tasks, mood entries, and other content at any time
- You can update your account information in Settings
- You can delete your account and all associated data
Account Deletion
To delete your account:
- Go to Settings → Account → Delete Account
- Confirm deletion (this is permanent)
- All your data will be deleted within 30 days
Alternatively, email us at gherman.roman@gmail.com with your request.
Opt-Out Rights
- Notifications: Disable in Settings → Notifications
- Haptic Feedback: Disable in Settings → ADHD Features
- Cloud Sync: Disable in Settings → Account (Premium)
- Analytics: Disable in Settings → Privacy
6. Children's Privacy
⚠️ Age Restriction
FlowPalette is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.
If you are a parent or guardian and believe your child has provided us with personal information, please contact us, and we will delete such information.
7. Data Retention
- Account Data: Retained until you delete your account
- Task Data: Retained until you delete the task or your account
- Mood/Energy Data: Retained until you delete your account
- Usage Analytics: Retained for 26 months (anonymous data)
- Deleted Data: Permanently removed from our servers within 30 days
8. International Data Transfers
Your data may be stored and processed in the United States or other countries where Firebase (Google Cloud) operates. We ensure that appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.
9. California Privacy Rights (CCPA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):
- Right to Know: What personal information we collect and how we use it
- Right to Delete: Request deletion of your personal information
- Right to Opt-Out: Opt-out of the sale of your personal information (we don't sell data)
- Right to Non-Discrimination: We will not discriminate against you for exercising your rights
To exercise these rights, contact us at gherman.roman@gmail.com.
10. European Privacy Rights (GDPR)
If you are in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR):
- Right to Access: Request a copy of your data
- Right to Rectification: Correct inaccurate data
- Right to Erasure: Request deletion of your data ("right to be forgotten")
- Right to Data Portability: Receive your data in a portable format
- Right to Object: Object to processing of your data
- Right to Restriction: Restrict processing of your data
- Right to Withdraw Consent: Withdraw consent at any time
To exercise these rights, contact us at gherman.roman@gmail.com.
📋 Legal Basis for Processing (GDPR)
- Consent: You provide explicit consent for data processing
- Contract: Processing is necessary to provide the App service
- Legitimate Interest: To improve the App and ensure security
11. Cookies and Tracking Technologies
FlowPalette uses minimal tracking technologies:
- Local Storage: To store app preferences and data on your device
- Analytics: Firebase Analytics (anonymous usage data)
We do not use cookies for cross-site tracking or behavioral advertising.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by:
- Posting the new Privacy Policy in the App
- Updating the "Last Updated" date
- Sending you an in-app notification (for material changes)
Your continued use of the App after changes constitutes acceptance of the updated Privacy Policy.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your data, please contact us:
📧 Contact Information
Email: gherman.roman@gmail.com
For GDPR-related inquiries (EEA users):
Data Protection Officer: gherman.roman@gmail.com
💜 Your Trust Matters
Our Commitment to You
We understand that as a neurodivergent-friendly app, trust is paramount. We are committed to:
- Transparency: Clear communication about data practices
- Minimal Data Collection: Only collect what's necessary
- User Control: You decide what data to share and when
- Privacy by Design: Privacy is built into every feature
- No Surprises: No hidden data collection or unexpected changes
Thank you for trusting FlowPalette with your personal information.